Privacy Policy

ESCRIBA AG, including its affiliates (hereafter referred to as “ESCRIBA”, “we” or “us”) respects and is committed to protecting the privacy and security of its customers, business partners, event attendees, job applicants and website visitors.

The following Privacy Policy explains the ways in which we collect, use and share personal information about you and how you can exercise your privacy rights. By using any of our services, you consent to the processing of your data in accordance with this Privacy Policy as it may be amended from time to time by us.

Scope of validity

We take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this data protection notice. With this data privacy notice, we inform you about the type, scope and purpose of the personal data collected, used and processed by us. In addition, you will be informed about the rights to which you are entitled. The Privacy Notice applies to all ESCRIBA websites, applications or services referred to in this Privacy Notice, regardless of how you access or use them, including access via mobile devices.

This Privacy Policy does not apply to third-party applications and software offered as part of the services, nor does it apply to third-party products and services. We enter into contracts with our customers for the products and services offered by ESCRIBA. The processing of personal data in the context of partner applications (third-party providers) that are based on or include ESCRIBA software or cloud services is the responsibility of the partner and is subject to their Privacy Policy, which may differ from this Privacy Policy.

If you have any questions or concerns about the use of your personal data, you can contact us using the contact details provided at the end of this Privacy Policy.

Collection and use of data

Website

As a rule, it is possible to use our website without providing personal data. However, each time a data subject or an automated system calls up the website, general data and information is collected and temporarily stored in log files on our web server. This includes the identification data of the browser and operating system used, website from which the access is made, sub-websites that are accessed on our website, date and time of website access, the IP address, the Internet service provider of the accessing system and other similar data and information that serve to avert danger in the event of attacks on our information technology systems.

This data cannot be assigned to specific persons. This data is not merged with other data sources. This information is used to correctly output and optimize our website content. We reserve the right to check this data retrospectively if we become aware of specific indications of unlawful use and, in the event of a cyberattack, to provide the law enforcement authorities with the information necessary for prosecution.

Contact form and e-mail inquiries

With the use of the contact form on our website or in the case of inquiries by e-mail, we store the information you provide, including contact data, for the purpose of processing your inquiry and in the event of subsequent orders or inquiries. This information is provided by you on a voluntary basis. We do not pass on this data without your consent. We would like to point out that data transmission on the Internet can have security gaps. A complete protection of data against access by third parties is not possible.

Registration on our website

You have the option of registering on our website by providing personal data to set up a user account. The collected data results from your entries in the registration input mask. This data is stored on the servers of ESCRIBA AG. They can only be viewed and processed by authorized persons. Registration is on a voluntary basis. Registered persons are free to change their personal data at any time or to delete the user account and to revoke their consent to data collection and processing at any time in the future without giving reasons. The established user account will then be closed and your personal data deleted.

Newsletter subscription

If you would like to receive the newsletter offered on the website, we request your e-mail address as well as information that allows us to verify that you are the owner of the e-mail address provided and that you agree to receive the newsletter. No further data is collected. Authorization takes place via the double opt-in procedure. We use this data exclusively for sending the requested information.

The dispatch of our newsletter is carried out with the help of a tool from CleverReach GmbH & Co. KG, Schafjückenweg 2, 26180 Rastede, Germany. You can find CleverReach’s privacy policy at https://www.cleverreach.com/de/datenschutz. Your data will not be passed on to other service providers unless there is a legal obligation to pass it on or the passing on serves law enforcement purposes.

You can revoke your consent to the storage of data, e-mail address and their use for sending the newsletter at any time, for example via the “unsubscribe” link in the newsletter.

Applications

We collect and process your personal data within the scope of applicant management for the purpose of filling positions within our company. As a matter of principle, data is only forwarded to the internal contact persons and specialist departments responsible for the specific application process. Personal application data will not be passed on in any other way or used for any other purpose.

Your personal application data will be deleted automatically three months after completion of the application process. This does not apply if legal regulations prevent deletion, if further storage is necessary for the purpose of providing evidence, or if you have expressly consented to longer storage.

Cookies and tracking

Cookies

We use so-called cookies during your visit to our website. Cookies do not damage your computer and do not contain viruses. Cookies serve to make our offer more user-friendly, more effective and safer. Cookies are small text files that are stored on your computer and saved by your browser.

Most of the cookies we use are so-called “session cookies”. They are automatically deleted after the end of your visit. Other cookies remain stored on your terminal device until you delete them. These cookies allow us to recognize your browser on your next visit.

You can prevent the setting of cookies by our and other Internet sites at any time by means of an appropriate setting of the Internet browser used and thus permanently object to the setting of cookies. Furthermore, you can delete cookies that have already been set at any time using an Internet browser or other software programs. This is possible in all common Internet browsers. If cookies are deactivated, the functionality of this website may be limited.

Google Analytics

This website uses functions of the web analysis service Google Analytics. The provider is Google Inc, 1600 Amphitheatre Parkway Mountain View, CA 94043, USA. Google Analytics uses so-called “cookies”. These are text files that are stored on your computer and enable an analysis of your use of the website. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there.

In the event that IP anonymization is activated on this website, however, your IP address will be truncated beforehand by Google within member states of the European Union or in other contracting states to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity and providing other services relating to website activity and internet usage to the website operator. The IP address transmitted by your browser as part of Google Analytics will not be merged with any other data held by Google.

LinkedIn

Our website uses functions of the LinkedIn network. The provider is LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA. Each time you access one of our pages that contains functions of LinkedIn, a connection to LinkedIn servers is established. LinkedIn is informed that you have visited our web pages with your IP address. If you click the “Recommend Button” of LinkedIn and are logged into your account at LinkedIn, it is possible for LinkedIn to assign your visit to our website to you and your user account. We would like to point out that we, as the provider of the pages, have no knowledge of the content of the transmitted data or its use by LinkedIn.

For more information, please refer to the LinkedIn privacy policy at: https://www.linkedin.com/legal/privacy-policy

Xing

Our website uses functions of the XING network. The provider is XING AG, Dammtorstraße 29-32, 20354 Hamburg, Germany. Each time one of our pages containing Xing functions is called up, a connection to Xing servers is established. As far as we are aware, no personal data is stored in this process. In particular, no IP addresses are stored or usage behavior evaluated.

For further information on data protection and the Xing Share button, please refer to Xing’s privacy policy at https://privacy.xing.com/de/datenschutzerklaerung.

YouTube

Our website uses plugins from the YouTube site operated by Google. The operator of the pages is YouTube, LLC, 901 Cherry Ave, San Bruno, CA 94066, USA. When you visit one of our pages equipped with a YouTube plugin, a connection to the YouTube servers is established. This tells the YouTube server which of our pages you have visited. If you are logged into your YouTube account, you enable YouTube to assign your surfing behavior directly to your personal profile. You can prevent this by logging out of your YouTube account.

For more information on the handling of user data, please refer to YouTube’s privacy policy at https://www.google.de/intl/de/policies/privacy.

Passing on of data

Data will only be passed on to third parties without your consent if we are legally obliged to do so or if this is necessary for the performance of the contract and serves our legitimate interests, provided that your rights and freedoms are not overridden.

We share personal data with external service providers who assist us in our business operations, provide technical, sales, financial or logical services to us, or assist us in preventing, detecting, mitigating and investigating potentially illegal activities, complying with our legal obligations, enforcing our Terms and Conditions, defending legal claims, invoice collection, affiliate and reward programs and other business operations.

 

When we share personal data with external providers, we do so solely on the basis of an agreement that limits the processing of that personal data by the external provider to the purposes necessary to fulfill its contractual obligations to us. In doing so, the external provider is required to take appropriate security measures with regard to this data. External providers are not authorized to share personal data in any way.

We disclose personal data to law enforcement authorities, government agencies or legally authorized third parties based on a request for information or in connection with an investigation or suspicion of a criminal offense, unlawful act or other act from which legal liability may arise for us, you or another user. In such cases, we will only disclose information that we believe is relevant to the investigation or request for information.

In the event of a merger with or acquisition by another company, we may disclose information to that company in accordance with our privacy policy. If such an event were to occur, we will require the new merged company to comply with this Privacy Notice with respect to your personal information. If your personal data is collected, used, disclosed or stored for any purposes not stated in this Privacy Notice, you will be informed in advance of the processing of your data for these new purposes.

Data retention and deletion

We would like to point out that you have the right to information, correction, deletion, restriction of processing, data portability (Art. 15-21 DS-GVO), as well as the right to lodge a complaint with a supervisory authority (Art. 77 DS-GVO). In these cases, you can contact us using the contact details provided at the end of this Privacy Policy.

Protection of your data

Our company takes all necessary technical and organizational security measures to protect your personal data from loss, misuse, unauthorized access and unauthorized disclosure. To this end, we use, for example, firewalls and data encryption, as well as physical access restrictions for our data processing facilities and authorization controls for data access.

Right to information and revocation

According to Art. 15 DSGVO, you have the right to information about the type, scope and purpose of the stored personal data, the right to rectification according to Art. 16 DSGVO, the right to erasure according to Art. 17 DSGVO, the right to restriction of processing according to Art. 18 DSGVO, the right to object according to Art. 21 DSGVO and the right to data portability according to Art. 20 DSGVO. With regard to the right to information and the right to erasure, the restrictions pursuant to Sections 34 and 35 BDSG apply. In addition, there is a right of appeal to a data protection supervisory authority in accordance with Art. 77 DSGVO in conjunction with § 19 BDSG.

If you have any questions about the collection, processing or use of your personal data, or in cases of information, correction or deletion of data, as well as revocation of consent granted, contact us via the contact details provided at the end of this privacy policy.

Changes to the privacy policy

This Privacy Notice may be amended by us at any time by posting the amended version on this website. Customers will be notified of any material changes to this Privacy Policy, if applicable, additionally by e-mail.

Contact

Questions or comments about this policy and our privacy practices, or requests to update, change or remove your personal information, should be directed to:

datenschutz@escriba.de.

or

ESCRIBA AG
Information Privacy
Kaiserin-Augusta-Allee 28
10553 Berlin

Other inquiries, feedback and all other communications related to this website should be sent to: marketing@escriba.de.

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